A Grant Writer's Reference Guide

The process of applying for grant funding can be complicated and overwhelming. We’ve prepared this short guide to help you complete your application.

Pre-planning your grant application

1. Before you begin

• Read the entire application.
• Determine whether you are eligible for the grant.
• Be sure to follow all directions and requirements.
• If you previously submitted a grant and did not receive it, ask for corrective feedback.
• Utilize the feedback to re-submit the grant.

2. Begin with the end in mind

• Use existing plans (Technology, Strategic, Schoolwide) for grant components.
• Use components of previously written grants.
• Use application evaluation data or matrix to prioritize components and emphasis.

3. Think big

• Plan before the grant.
• Have needs assessment data ready.
• Accentuate demographics (census data, test scores, technology access, poverty level, etc.) to demonstrate need.
• Push the envelope – ask for the maximum.
• Know your goal!
• Your goal should be a solution - not a product.

Make the grant components related to your goal

1. Objectives

• Keep the number manageable.
     More is not always better
     Build on organizational strengths
     Stay focused on the goal
• Establish measurable criteria.

2. Strategies

• Make the person reading your grant a believer. The "story" should be one of transformation.
• Be innovative.

3. Activities

• Be very specific.
• Keep timelines reasonable.
• Identify adequate personnel.
• Establish criteria for evaluation.
• Use charts and graphs for easier readability.

4. Evaluation

• Not an afterthought.
• Strong evaluation implies success.
• Include quantitative and qualitative tools.
• Utilize data that is already required such as assessment, attendance, etc.

5. Sustainability

• Discuss how program will continue with other funding sources and complement existing initiatives.
• Review opportunities to replicate the grant program in other locations.
• Volunteer to serve as a demonstration site or compile a video diary of activities funded by grant.
• Professional development - many grants require specific descriptions and implementations.
• Personnel
• Budget

6. Partnerships

• Plan for ensuring commitment (approval by school governance, Parent-Teacher Organization).
• Include community-based organizations.